Privacy Policy
Last Updated: March 4, 2026
Your Privacy Matters
We are delighted that you have shown interest in AI Nation. Data protection is ofparticularly high priority for us. The use of the AI Nation website is possible withoutproviding personal data; however, if you want to participate in our residency program,apply to events, or use certain services, processing of personal data may becomenecessary.
The processing of personal data, such as name, email address, or telephone number,shall always be in line with the General Data Protection Regulation (GDPR) andcountry-specific data protection regulations. This privacy policy informs you about thenature, scope, and purpose of the personal data we collect, use, and process.
Definitions
This privacy policy uses terms as defined by the European General Data ProtectionRegulation (GDPR):
Personal Data:
Any information relating to an identified or identifiable natural person,such as name, identification number, location data, online identifier, or factors specific tophysical, physiological, genetic, mental, economic, cultural, or social identity.
Data Subject:
Any identified or identifiable natural person whose personal data isprocessed by the controller.Processing: Any operation performed on personal data, including collection, recording,storage, retrieval, use, disclosure, erasure, or destruction.
Consent:
Any freely given, specific, informed, and unambiguous indication of the datasubject's agreement to processing of personal data.
Cookies
The AI Nation website uses cookies. Cookies are text files stored in a computer systemvia an internet browser. They help us provide user-friendly services and optimizewebsite content.
You may prevent cookies through browser settings and delete them at any time. If youdeactivate cookies, some features of our website may not be fully usable.
Analytics Cookies:
We use analytics tools (such as Google Analytics) to understand website traffic andimprove user experience. These cookies are set only with your consent via our cookiebanner. You can withdraw consent at any time through cookie settings.
Collection of General Data and Information
When you visit our website, we automatically collect general data in server log files,including:
• Browser type and version
• Operating system• Referrer URL (website from which youreached us)
• Date and time of access• IP address• Internet service provider
This information is used to deliver website content, optimize performance, ensuresystem security, and provide information to law enforcement if necessary. Data isanalyzed statistically and anonymously.
Registration and Program Applications
When you apply for the AI Residency Program, register for events, or subscribe tonewsletters, you provide personal data through input forms. This data is collectedexclusively for internal use and program administration.
Data collected may include: name, email address, phone number, professionalbackground, LinkedIn profile, project details, and any information you provide inapplication forms.
We store your IP address, date, and time of registration to prevent service misuse andinvestigate offenses if necessary. This data is not shared with third parties unlessrequired by law or for criminal prosecution.
Newsletter Subscription
You may subscribe to our newsletter to receive updates about AI Nation programs,events, and opportunities. A confirmation email will be sent using a double opt-inprocedure to verify your subscription.
We collect your email address, IP address, and registration timestamp. This data isused only to send newsletters and may include tracking pixels to analyze newsletterperformance (open rates, link clicks).
You may unsubscribe at any time through the link in each newsletter or by contacting usdirectly.
Data Retention and Deletion
We process and store personal data only for the period necessary to achieve thepurpose of storage, or as required by law.
If the storage purpose no longer applies or a legally prescribed retention period expires,personal data is routinely blocked or deleted in accordance with legal requirements.
Your Rights as a Data Subject
Under GDPR, you have the following rights:
Right of Access:
You may request confirmation of whether we process your personaldata and obtain a copy of that data.
Right to Rectification:
You may request correction of inaccurate personal data andcompletion of incomplete data.
Right to Erasure (Right to be Forgotten):
You may request deletion of your personaldata when processing is no longer necessary, consent is withdrawn, or data wasunlawfully processed.
Right to Restriction of Processing:
You may request restriction when data accuracyis contested, processing is unlawful, or you object to processing.
Right to Data Portability:
You may receive your personal data in a structured,machine-readable format and transmit it to another controller.
Right to Object:
You may object to processing based on legitimate interests or fordirect marketing purposes.
Right to Withdraw Consent:
You may withdraw consent to data processing at anytime, with effect for the future.
To exercise any of these rights, please contact us at info@ainationlabs.com.
Third-Party Services and Integrations
We may integrate components from third-party services on our website, including:
Social Media (LinkedIn, Instagram, X/Twitter):
When you visit pages with socialmedia plugins, these platforms may collect data about your visit. If you are logged intothese services, they may associate your visit with your account. We do not control dataprocessing by these platforms.
Google Analytics:
We use Google Analytics with IP anonymization to analyze websitetraffic. You may opt out by installing the Google Analytics opt-out browser add-on.
LinkedIn Insight Tag:
We use LinkedIn's conversion tracking and analytics tool onlywith your consent. You can manage LinkedIn ad settings atlinkedin.com/psettings/guest-controls/retargeting-opt-out.
Applications and Selection Procedures
When you apply for the AI Residency Program, we collect and process your applicationdata (including CV, project proposals, and professional background) to evaluate yourcandidacy.If you are accepted into the program, your data will be stored for program administrationpurposes.
If not selected, application documents will be automatically deleted twomonths after notification, unless retention is required for legal reasons.
We may share anonymized application statistics with funding partners (such as IFC) forreporting purposes, but individual applicant data is never disclosed without consent.
Legal Basis for Processing
We process personal data based on the following legal grounds:
Consent (Art. 6(1)(a) GDPR):
When you provide explicit consent for specificprocessing purposes (e.g., newsletter subscription, cookies).
Contract Performance (Art. 6(1)(b) GDPR):
When processing is necessary to fulfillprogram participation or provide services you requested.
Legal Obligation (Art. 6(1)(c) GDPR):
When processing is required to comply withlegal obligations, such as tax or reporting requirements.
Legitimate Interests (Art. 6(1)(f) GDPR):
When processing is necessary for ourlegitimate interests (e.g., fraud prevention, security), provided your rights do notoverride these interests.
Data Security
We have implemented technical and organizational security measures to protectpersonal data from unauthorized access, loss, destruction, or alteration. However,internet-based data transmission may have security gaps, so absolute protection cannotbe guaranteed. You are free to transfer personal data via alternative means (e.g.,telephone) if preferred.
Automated Decision-Making
We do not use automated decision-making or profiling that produces legal effects orsimilarly significant impacts on individuals.
Contact and Questions
If you have questions about this privacy policy or wish to exercise your rights, pleasecontact us:
Email: hello@viinacija.com
Policy Updates
We may update this privacy policy from time to time to reflect changes in our practicesor legal requirements. The current version is always available on our website with the last updated date clearly indicated.
